MINUTES OF A MEETING OF THE BOARD OF SELECTMEN

April 19, 2018


A meeting of the Board of Selectmen took place on April 19, 2018.  Present were:  Russell L. Sears, III, William F. Adams, Monica Vandoloski, Alan Taylor (Highway Superintendent), Michael Perkins II (Police Chief) and Jeffrey Fish.


Meeting  called to order at 7:05 p.m.


Minutes of April 5, 2018 meeting accepted as printed by unanimous vote.


Signing of bills/warrants


At this time there is a shortage of members of the Planning Board for a quorum.  Lee Fournier-Lewis and Kalyon Uprichard were nominated at Caucus and will appear on the ballot for May 14, 2018 election.  A motion was made, seconded and voted  unanimously to appoint Lee Fournier-Lewis and Kalyon Uprichard to the Planning Board effective immediately.  The appointed term expires  with election on May 14, 2018.


Mike Perkins introduced Jeffrey Fish, newly appointed Police Officer.  Mike also gave us an update on the MIIA grant of $3195 for locking doors at the Community House.  The remainder of the funds will come from the Community House Capital Account in the rough amount of $3725 for an access control system.  A motion was made, seconded and voted unanimously to go ahead with the locking door system here at the Community House.  Mike will bring in the total scope of work to be performed by Industrial Residential Security.


We received a quote from SNE Building Systems for a Variable Frequency Drive serving HW Pump-1 which failed and need to be replaced at the BTES building. The quote is for $2100 to provide, install, program and start-up one replacement VFD for HW Pump-1.  A motion was made, seconded and voted unanimously to go ahead with the repair at BTES building.


Alan Taylor reported on Monday’s (April 16) storm – tried to leave dirt road alone because they would get ruined by plowing—eventually plowed but it made them worse and made damage to the roads. Dirt roads when not frozen are difficult during snowstorms to maintain and that is what most of us do not understand unless we have dirt driveways.  Alan also reported he hoped the new highway truck would be here for display at Annual Town Meeting.


There was a discussion regarding the IT program with the Towns of Chester,  Blandford, Gateway School District, Huntington, Montgomery, and the Pioneer Valley Planning  Commission..  The assessment fee is $250.  The program is to assist with IT support vendors assists with contracts and procurement procedures.  Monica asked if this was a duplication of CommBuy/state contract or what HCOG may offer.  Bill said he would investigate the questions.  A MOU was signed by the Chairman.


We need to have surveying done at the Bryant Cemetery location where the Bryant Farm family members are willing to donate some land to the Town of Cummington to enlarge the Bryant Cemetery.

We have been working for at least three years trying to make this happen.  The land is in the APR program which means we need to have special legislation.  Representative Kulik, Senator Hinds and Commissioner of Agriculture John Lebeaux have been guiding and assisting us through this process which is laborious.  


We received a correspondence from HCOG Strategic Planning Committee regarding the structure and operations of the organization to ensure its long-term sustainability.  There are financial challenges which have become more acute recently.  There is a possible financial liability to Cummington if HCOG could no longer afford to cover some of these liabilities.


We received a temporary schedule of bill payments from Town Accountant Elizabeth Braccia.  She will  be working from home remotely while  recuperating from surgery.  Elizabeth put the schedule in all the department folders.  Best wishes for successful healing.


Our next meeting is May 3, 2018


Meeting adjourned at 9:07 p.m.


Respectfully submitted,


Monica Vandoloski, Clerk


Cc: various boards