MINUTES OF A MEETING OF THE BOARD OF SELECTMEN

  January 25, 2018


A meeting of the Board of Selectmen took place on January 25, 2018.  Present were:  Russell L. Sears, III, William F. Adams, Monica Vandoloski, Alan Taylor (Highway Superintendent), Sara Scanlon-Fournier, Susan Warriner(Treasurer) Bernie Forgea (Fire Chief), and Mike Perkins (Police Chief).


Meeting called to order at 7:01 p.m.


Minutes of January 11, 2018 accepted as printed by unanimous vote.


Signing of bills and warrants.


Sara Scanlon-Fournier was requesting appointment as an Assistant Emergency Management.  She had asked the Emergency Management Director (Bernie Forgea) for the appointment but he said no so she came to the appointing authority,--the  Board of Selectmen.  She spelled out her desire to learn, be part of the Emergency Management, willingness to work and her qualifications.  She is instrumental in a program Cummington Community Care/Community Emergency Response.  Our enthusiasm for Sara was just like we have been saying that we need to get younger folks involved. A motion was made, seconded and voted unanimously to appoint Sara Scanlon-Fournier to the Emergency Management group.


A letter officially informing the CBRSD School Committee that we are prepared to hold a Special Town Meeting in March to vote on the amendment with the Transition Agreement to allow Cummington withdrawal from the District with conditions.  Cummington will withdraw from the district as of June 2019 pending school committee approval of the Transition Agreement including amendments, a vote of affirmation by the Town of Cummington at a Special Town Meeting, votes of affirmation by at least five other member towns (preferably at their Annual Town Meetings this spring), and approval by DESE of a Cummington Education Plan by December 2018.  Upon withdrawal Cummington will pay regular and special education tuition for Cummington students who are currently enrolled in and choose to remain in  the district at a rate established by the current version of Transition Agreement, outstanding Capital Debt shall be paid on an ongoing basis at the calculated rate for Cummington in its final year in the district FY2019, outstanding unfunded Berkshire County Retirement liability shall be paid on an ongoing basis until fully paid at the calculated rate for Cummington in its final year in the district FY2019, and OPEB liability shall be resolved with a onetime payment of $585,000 plus Cummington’s share of E&D and School Choice Revolving Fund at the date of withdrawal.  It was voted unanimously to send the letter to the CBRSD School Committee.  The Education AdHoc Committee has worked long and hard attending meetings, meeting with school administrators in the surrounding school districts, meeting  with parents and citizens of Cummington.  We thank you for your efforts and we must continue our mission.


Susan Warriner came with a proposal for a General Accounting and Financial Policies & Procedures guide.   We discussed how this was a recommendation of the auditors and that the financial office has worked on this and would like to hand it out to all department heads.  Motion made, seconded and voted unanimously to accept the General Accounting & Financial Policies & Procedures for the Town of Cummington.


Alan Taylor worked with Donn  Boulanger regarding fire alarm systems at the new and old highway garages.  Donn was contacting the electrician regarding quotes and we will than get the entire quote for the systems.    Alan reported that the new truck hopefully will be here in March.



We reviewed the final copy of the Selectmen’s report for the Annual Town Report.  We just need to get a few more reports, pictures and some write-ups and we will be ready to go to the printer.


Bernie Forgea and Mike Perkins came to the meeting.  Mike discussed his presentation to the COA 

luncheon.  


Our next meeting is February 8, 2018.


Meeting adjourned at  8:54 p.m.


Respectfully submitted,


Monica Vandoloski, Clerk

Cc:  various boards